Terms and Conditions for applying for and using the Cards
These terms and conditions (hereinafter referred to as “Terms and Conditions”) shall establish the terms and conditions for applying for, issuing and using an International Scholar Identity Card (ISIC), Estonian scholar identity card, International Student Identity Card (ISIC), Estonian student identity card, International Teacher Identity Card (ITIC), International Youth Travel Card (IYTC), External student card, Staff card, Permission card, Guest lecturer visitor card, and Visitor card (hereinafter collectively referred to as “Cards”).
The exclusive licence to issue ISIC scholar cards, ISIC student cards, ITIC teacher cards and IYTC youth cards (hereinafter referred to as “ISIC cards”) in the Republic of Estonia belongs to the Federation of Estonian Student Unions (hereinafter referred to as “the Federation”). The Federation has authorised student unions and SEB AS (hereinafter referred to as “Authorised issuers”) to issue ISIC cards. These Terms and Conditions apply equally to the Cards issued by the Federation as well as its Authorised Issuers.
1. CARD APPLICATION AND ISSUANCE
1.1. Card ownership belongs to the Federation. The Card applicant has the right to use the Card and the rights ensuing from it within the Card validity period.
1.2. Card issuance occurs on the basis of a duly filled electronic application through the MinuKool information system (authorisation at www.minukool.ee) or on a paper carrier that follows the formatting requirements established by the Federation, submitted by the person entitled to the Card, as well as on the basis of a law or some other legislation that enables Card issuance to the person. The Card applicant shall be required to provide only true information in the Card application and agree with all Terms and Conditions for Card issuance provided in the application.
1.3. A person who meets the Terms and Conditions established in the document entitled “Requirements set International Scholar Identity Card (ISIC), Estonian scholar identity card, International Student Identity Card (ISIC), Estonian student identity card, International Teacher Identity Card (ITIC), International Youth Travel Card (IYTC), External student card, Staff card, Permission card, Guest lecturer visitor card, and Visitor card recipients” (hereinafter referred to as “Requirements”), available at www.minukool.ee, shall be entitled to apply to the Card.
1.4. Card applications are grouped accordingly:
(a) Replacement Card application (“Replacement application”) – an application based on which the person shall be issued a new Card of the same type and with the same validity period as the existing valid Card;
(b) Application for a Card with an extended validity period (“Extension application”) – an application submitted no earlier than 3 months before the expiry of the existing Card and no later than 1 month after the expiry of the existing Card, based on which the validity period of the person’s Card shall be extended;
(c) First time Card application (“First time application”) – an application submitted in all cases, except for the case of Replacement application and Extension application. The existing card in this article is the Card whose data has been recorded in the MinuKool database.
1.5. All data indicated in the Card application shall be recorded into the MinuKool database. The Minukool database belongs to the Federation. When the Card applicant submits an application he/she shall agree to have his/her personal data processed according to the regulations and by the persons set out in MinuKool personal data processing Terms and Conditions (available at www.minukool.ee).
1.6. A person can apply for and shall be issued a valid Card of the same type. The Card types are: International Scholar Identity Card (ISIC), Estonian scholar identity card, International Student Identity Card (ISIC), Estonian student identity card, International Teacher Identity Card (ITIC), International Youth Travel Card (IYTC), External student card, Staff card, Permission card, Guest lecturer visitor card, and Visitor card.
1.7. Upon Card application the applicant must pay the Card issuance fee unless there is no issuance fee for this particular Card type. Issuance fee rates shall be established by the Federation. The Federation has the right to differentiate between issuance fees of Replacement, Extension and First time applications. An Authorised issuer has the right to change the issuance fee established by the Federation only upon agreement with the Federation.
1.8. The Federation has the right to establish a deposit obligation upon agreement with an educational institution to all ISIC card applicants involved with that educational institution. The purpose of deposit is to ensure the return of the ISIC card by the Cardholder after he/she loses the right to use it (e.g., upon termination of the work or study relationship).
1.9. The depositor is the Federation.
1.10. The deposit shall be returned to the ISIC card user or his/her designated person when the ISIC card is returned to the Federation within 2 (two) months from its deactivation in the MinuKool database (“Return Period”). If the ISIC card is not returned in the Return Period the Federation has the right to refuse to return the deposit.
1.11. The Federation has the right to offset all their claims against the Cardholder with the deposit return claim.
2. USE OF CARDS
2.1. The Card is issued to a concrete person and only the person indicated on the Card has the right to use the Card (“Cardholder”). Card usage by an unauthorised person is an act punishable pursuant to criminal procedure.
2.2. The Cardholder is obligated to use the Card in good faith and in accordance with existing legislation (primarily the legislation regulating the use of scholar and student identity cards in case of an ISIC scholar identity card, Estonian scholar identity card, ISIC student identity card or Estonian student identity card), and avoid any action that could damage the reputation of ISIC, ITIC, IYTC, Staff card or the MinuKool trademark.
2.3. The Cardholder is obligated to immediately inform the Federation or their authorised card issuer about losing the Card or if the Card becoming unusable, as well as about other circumstances preventing the use of the Card or creating a risk of its misuse, and deactivate the Card in the MinuKool information system (authorisation at www.minukool.ee).
2.4. The Federation is not responsible for damage if it has deactivated the Card in good faith based on a false notice.
2.5. The Federation or the authorised issuer may include a contactless smart card which allows the Card to be used as a “key card” in the educational institution access control systems, as an “accounting card” in the refectory, as an “electronic library card” in the library, etc. (hereinafter referred to as “Additional Functions”). When using these Additional Functions the Card’s access log is recorded in the MinuKool database. The order of processing this data is established in the Terms and Conditions of MinuKool personal data processing (available at www.minukool.ee).
2.6. For internal use of the card, the Cardholder is obligated to comply with the terms and conditions established by the School. If the Terms and Conditions and the terms and conditions of the educational institution conflict with each other, the Cardholder must follow these Terms and Conditions.
2.7. With ISIC cards it is possible to receive student and teacher discounts by discount providers (hereinafter referred to as “the Provider”) for ISIC, ITIC and IYTC users in more than 120 countries. To receive a discount, the Cardholder is obligated to present his/her Card to the Provider for a validity check. Validity may be checked visually or by making an electronic inquiry to the MinuKool database. The Provider has the right to refuse to return the Card to the person that presented the Card, if there is reasonable suspicion that the person has no right to use that Card. The Provider is obligated to send the Card to the Federation, who shall ascertain whether the person had the right to use that Card.
2.8. The Federation and the authorised issuer shall not be held liable for the actions of the Provider.
2.9. It is not allowed to use a Card deactivated in the MinuKool information system. The deactivated Card must be returned to the Federation or the authorised issuer who issued the Card without delay.
2.10. The Cardholder is required to keep the Card safe from forgery, changes, high temperature, mechanical damage and strong electromagnetic fields.
3. CARD VALIDITY
3.1. Card is valid until the last day of the month (inclusive) indicated on the Card.
3.2. General validity periods of Cards:
3.2.1. ISIC cards (excluding IYTC youth card) are valid from the beginning of an academic year until the end of the next calendar year, or the year after that, or the year after that, except when the Card is issued between 1 January and 31 July, in which case the Card is valid until the end of the current calendar year;
3.2.2. The Estonian scholar card is valid for one academic year – from its issuance until 1 October of the following academic year;
3.2.3. The Estonian student card is valid for 4 academic years, and in each academic year its validity period is extended by applying an according sticker that has a validity period until 1 October of the following academic year on it;
3.2.4. The External student card is valid for one academic year – from its issuance until 1 October of the following academic year;
3.2.5. The Staff card is valid for 5 years from its issuance; the validity period shall be rounded to the nearest number of whole months;
3.2.6. The IYTC youth card is valid for 1 calendar year from its issuance; the validity period shall be rounded to the nearest number of whole months.
4. MINUKOOL INFORMATION SYSTEM
4.1. The MinuKool information system is an electronic Card management environment where all Cardholder data collectible in Card applications and electronic use shall be recorded with the Cardholder’s informed consent (MinuKool database).
4.2. When using the MinuKool information system the Cardholder is required to follow the instructions for using the information system and Additional Functions as established by the Federation.
4.3. The Cardholder is required to keep safe the authorisation tools necessary for using their MinuKool information system user account and take every measure to ensure their confidentiality and security.
4.4. The Cardholder is responsible for all statements of intention sent from their user account.
4.5. The Federation or the authorised issuer shall accept only duly submitted applications. If the Cardholder has knowingly submitted an undue application through the MinuKool information system or otherwise abused their given right to use the information system, the Federation or the authorised issuer have the right to restrict or terminate the Cardholder’s access to the information system.
5.1. In case the Card has been lost, stolen, or the Cardholder has lost possession of it against his/her own will in another way, the Cardholder shall be fully responsible for all damage done before the Card’s deactivation.
5.2. When the requirements established in Articles 1.2, 1.3, 2.1, 2.2, 2.3, 2.7, 2.9, 2.10, 4.2, 4.3 and 4.5 of the Terms and Conditions have been violated, the Federation has the right to: (a) deactivate the Card; (b) refuse to issue the Card to the Cardholder and/or violator; (c) demand a penal fine of 350 euros for every violation; and (d) demand compensation for the damage done to the Federation that exceeds the sum of the penal fine. The Federation may apply the aforementioned remedies together or separately. Furthermore, the aforementioned shall not preclude the Federation’s right to apply other remedies arising from law.
6.1. The Federation has the right to amend the Terms and Conditions unilaterally, whilst informing the Cardholder through the MinuKool information system about the amendments 1 (one) month in advance.
6.2. If the Cardholder does not agree with the amendments, they have the right to return the Card within 30 days and submit a request for the deletion of their Cardholder data from the MinuKool database. If the Cardholder does not do it within 30 days, he/she shall be deemed to have consented to the amendments.
6.3. The Federation has the right to disclose information recorded in the MinuKool database to a third person who has the right to receive that data according to the Terms and Conditions of processing MinuKool personal data. The Cardholder shall confirm that they have familiarised themselves with the Terms and Conditions and have agreed to them.